LETTER FORMATS

      Business writers today generally favor the block or simplified letter formats for two reasons:

1.  Moving all elements flush left is easier for typists/word processors.
2. Indenting is unnecessary, since one blank line is routinely left between paragraphs.

     The modified block and semiblock formats feel less formal than the block format. The choice of formats for business correspondence should be consistent with the image an organization desires to project.

     Using the simplified format reduces the potential for the inadvertent use of sexist language, since the salutation is omitted. In the business world, the traditional greeting and closing are unnecessary.

The Formats

Block style There is Unindented paragraphs. All letter elements are flush with the left margin.

Modified block style There is Unindented paragraphs. The return address,reference line, date, complimentary closing, and signature block are right of center. Remaining elements are flush with the left margin.

Semiblock style There is Indented paragraphs (usually an equivalent of five spaces). The return address, reference line, date, complimentary closing, and signature block are right of center. Remaining elements are flush with the left margin.

Simplified style There is Unindented paragraphs. The salutation and complimentary closing are omitted. All elements are flush with the left margin.

Full Block style There is All elements of the letter are flush left.

reference: http://www.kcitraining.com/styleguide/letform.html

Bussiness Letter

Business letter is a letter usually use by an individual, organization or institutions that deliver business messages to the other party using certain media whether it be sending a letter via postal, faksmilie, telephone or via the internet.

Business letter has 3 the format writing a letter busines,they are:

1. Block Format           

The format block of busines letter is the most simple from the other because everything is laid out on the left side of the letter.

2. Modified Block Format

The position writing addres, date, closing, signature, and printed name in the right letter.

3. Semi-Block (Indented) Format

In the semi-block (indented) of the format business letter , writing format almost same with Modified Block format, but on the content section  of paragraph inside stick, while the Modified Format Bock didn't.

The parts of a business letter

a.  Your Address

     This is of addres writer, reciever can easy to find addres writer if want to reply letter.

b. Date

    There is date made of letter.

c. Inside Address

   There are the name receiver, name company with each addres receiver.

d. Salutation

    Greeting of busines letter are Dear Mr./Mrs./Ms.

e. Subject Line

    Subject Line can be easy to understand what the meaning of purpose the letter.

f. Body

   Body is a place where you write stuff to be conveyed.

g.Closing

   This section is a marke that it has completed the letter, usually ending with the writing "Sincerely," "Sincerely yours," "Thank you".

h. Signature 

   This section is the author's signature, usually using black ink or in blue.

i.Printed Name 

 This section is the name writer or the sender of writer.

j. Enclosure

   If a letter containing the document or attachment other than the letter, the author touched to show number of attachment by using the "Enclosure (number of attachments)".

k.Typist Initials

  If the other someone write your's letter , include your initials followed by the author's initials at the bottom of the format, eg AG / gs.